Personal Data Processing & Privacy Notice

1. Data controller

docslok is a UNITIC.CO product. The following company is the data controller for this website and demo requests:

2. What data is processed?

Identity

Your full name.

Contact

Work email address and an optional phone number.

Request details

Organization name and any optional message about your document process.

Contact preference

Your request to be contacted about the demo and your chosen website language.

Security

Technical information processed by infrastructure services, such as IP address, browser and device details and access time.

Do not submit sensitive personal data, other people’s personal information or actual document contents. The document examples on this website are fictional; the demo form does not accept document uploads.

3. Purposes of processing

• Assessing your demo request and responding to you.
• Arranging a meeting, understanding your document workflow and discussing suitable scope.
• Handling proposals and pre-contract communications related to your request.
• Managing correspondence, preventing misuse and meeting legal obligations.

Requesting a demo does not subscribe you to newsletters or advertising. Your contact preference is used only to follow up on this request.

4. Collection methods and legal grounds

Data is collected electronically through website visits, the demo form and direct email correspondence. The form is designed to email your request to info@unitic.co; submissions are not saved to a separate application database.

Processing is based on Article 5(2)(c) of the KVKK for handling requests and pre-contract discussions; Article 5(2)(f) for correspondence and legitimate interests that do not override your fundamental rights; and Article 5(2)(ç) for applicable legal obligations. Acknowledging this notice does not constitute general marketing consent.

5. Recipients and transfers

Information may be shared with authorized UNITIC teams handling your request and, as necessary, with hosting, content delivery, security and email providers. Cloudflare is used for website infrastructure and form notification delivery; corporate email services are used to receive and respond to requests. Information may also be disclosed to authorized public bodies when legally required.

Where a service provider is located abroad, international transfers are carried out under the applicable transfer conditions and safeguards in Article 9 of the KVKK.

6. Retention

Following UNITIC’s policy for contact requests, personal data related to your request is retained for two years after the last communication. If a business relationship is established or legislation requires a different period, those periods apply. Data is erased, destroyed or anonymized when the processing purpose and applicable retention obligations end.

7. Your rights under Article 11 of the KVKK

• Learn whether your personal data is processed and request information about that processing.
• Learn the purpose of processing and whether the data is used for that purpose.
• Find out which third parties receive your data in Türkiye or abroad.
• Request correction of incomplete or inaccurate data.
• Request erasure or destruction when the legal conditions are met.
• Request that corrections or erasure be communicated to data recipients.
• Object to an adverse outcome resulting solely from automated analysis.
• Seek compensation for damage caused by unlawful processing.

8. Requests and contact

You may send a rights request to info@unitic.co or to the company address above, using a method permitted by the Communiqué on Applications to Data Controllers. Include sufficient information to verify your identity and assess your request.

Requests are resolved within 30 days at the latest, depending on their nature. They are normally free of charge; if additional costs arise, the tariff set by the Personal Data Protection Board may apply.

9. Website privacy and security

No advertising or analytics tracker has been added to the marketing page. Necessary session and security mechanisms may be used by infrastructure providers for access and protection. Information submitted through this website is not used as input to the sample document classification flow.